These documents must have certified translations*:
Photo identification: many passports have English translations,
Birth certificate: a passport qualifies as a certified translation
Immunization or vaccine records and physical examination: if the names of the vaccines are noted using their Latin names and the dates are noted using Arabic numerals, they may be comprehensible in their original form
Medical records, including special education testing
Physical custody documents
These documents may be unofficially translated:
School records: report cards, progress notes, student transcripts
These documents typically come in English because their point of origin is the United States:
Individualized Education Plans (IEPs): request English version from school of origin
Purchase & Sales
Car Registration & Insurance
However, in the event that you are using any of the above for school registration, and the original document is not in English, expect to be asked to provide a copy in English.
*A certified translation is completed by a professional translator. It usually comes with a mark, stamp, or seal indicating the qualifications of the translator.
Are all of these documents necessary?
Immunizations: students cannot come to school without *proof* of vaccines, if you need to work with a social worker to obtain vaccines call 617 559 4034 and leave a message.
Proof of Residency: if you do not have a long lease, please fill out the Residency Certification forms and have them notarized. Notaries are available at many banks and UPS stores.
Photo ID or Government issued ID for parent/guardian and child: I-94s are acceptable
The above documents are absolutely required for students to begin classes.
Grades 1-12: Your child(ren)’s English will be tested using a test named the WIDA Screener. It will test the four domains of English: Listening, Speaking, Reading, and Writing. The test will give a score between 1 and 6. A score of 4.5 or less is eligible for ELL services. Typically it is done on a computer using headphones and a microphone, proctored by an ELL teacher. Siblings can be tested together.
Kindergarten: Your child’s English will be tested using the K WIDA MODEL. From January through June Kindergarten age students are tested in Listening, Speaking, Reading and Writing. Kindergartens students being tested before the first day of school through December are tested using Speaking and Listening only. This reflects that children learn early literacy skills while in Kindergarten. The test will give a score between 1 and 6. A score of 4.5 or less is eligible for ELL services. It is a paper and pencil test that is very child friendly. It is given one on one by an ELL teacher.
Elementary - ages 5 through 11
There are three main ways students are helped by ELL services. All students are initially placed in general education classrooms.
- An ELL teacher will teach your child in a small group with other children who are also learning English. The small group may meet in the child’s regular classroom, or in an ELL classroom.
- The ELL teacher and the general education teacher will consult to ensure your child is using his or her maximum English level in the regular classroom.
- The ELL teacher will circulate amongst all of the ELL students in the general education classroom while the general education teacher is teaching.
Secondary - ages 12 through 18
Students who are eligible for ELL services will have some classes taught by an ELL teacher, or co-taught by a general education teacher and an ELL teacher. Additionally, they will have some classes taught only by a general education teacher. ELL students also have classes in which they can get help on their classwork and homework from an ELL teacher.
ELL services are responsive to your child’s English skills. The more English your child speaks, the less often they will work with an ELL teacher.
The most common reason that proficient English speakers qualify for ELL services is that their reading and writing skills are not yet at grade level. The reading and writing sections of the test are weighted two to one against oral skills in the overall score. It is common for students to only need help with reading and writing English.